Solutions - Accounts Payable Scanning

Eliminate the paper, reap the rewards!

The Pain of Paper Accounts Payable Invoices

Maintaining and managing paper-based accounts payable invoices is ridden with wasted time, shortcomings and inefficiencies. Among these challenges:

• Mail management: opening mail, sorting & delivery
• E-mailed invoices require extra step of printing the attached invoice(s)
• Manual data entry and line item validation
• Sending the paper invoice out for approval
• Filing and subsequently retrieving for peer, vendor requests
• Recalling for internal & external audits
• Cost and time of lost documents

The Recordsforce Difference:

With our SOC compliant Accounts Payable Solution, you can achieve accounts payable process automation, as well as:

• Have secure yet distributed desktop invoice access
• Eliminate manual data entry of invoice line items with our Auto-AP^TM solution
• Eliminate paper invoice copy deliveries
• Ensure better process controls, higher regulatory compliance
• Add your own documents along-side your invoices with drag and drop ease.
• Eliminate invoice box storage space and costs
• Integration with ERP accounting systems like SAP, Oracle, Dynamics GP, JDEdwards, Lawson and many more

Add in the many capabilities of our accounts payable scanning service coupled with FileBound On-Demand or FileBound On-Site, and gain even more savings and productivity:

• Let auditors work from their offices with controlled access
• Eliminate printing emailed invoices: drag & drop right into viewer
• Have secure yet distributed desktop invoice access
• Better, faster month-end, quarter-end & year-end closes

Not sure whether to start scanning your invoices before data entry or after you process them? Check out our Invoice Timeline to learn “when” is the best time for your scanning program to start!