Digital Mailroom Services

Eliminate the paper before it even reaches your desk

Outsourcing your mailroom fulfillment to Recordsforce’s production facilities allows you to free up valuable office space and resources. Our digital mailroom services provide you with a streamlined, audit-able mail fulfillment process while eliminating your paper mail management, headaches and overhead. Our Mailroom Business Process Outsourcing Solution makes your life easier!

What is a digital mailroom?

Our SSAE-18 compliant production process, combined with our PACE system, means your incoming mail will proceed through our outsourced document scanning services safely, securely, quickly and accurately. Per your instructions, we can streamline which documents you actually want delivered versus mail that is just taking up space in your office. Once your records are digital, they will be placed onto one of our electronic content management systems and can even be routed automatically with our Workflow solution.

A few of the many Off-Site Digital Mailroom benefits include:

  • Significantly lower operating costs and cost of a physical mailroom
  • Frees up your facility space
  • Improved workflow efficiency

Solutions for Digital Mailroom Services may include:

  • Accounts Payable, including travel and expense records
  • Explanation of Benefits (EOBs)
  • Insurance Claims
  • Membership Enrollments
  • Mortgage Applications
  • Financial Aid Applications
  • Admissions Paperwork

Our Process

Capture

Process any document type, in any format, from any source

Classify

Accurately classify any document type 

Extract

Extract key data elements

Validate

Errors corrected, exceptions processed

Deliver

Integrate the data directly into any backend system, ERP, or workflow

Want to learn more? Contact us and one of our Digital Mailroom experts will educate you and help guide you to make the right decision for your records and your company.