Digital Mailroom Services

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Eliminate Paper Before It Even Reaches Your Desk

Outsourcing your mailroom fulfillment to Recordsforce’s production facilities allows you to free up valuable office space and resources. Our digital mailroom services provide you with a streamlined, audit-able mail fulfillment process while eliminating your paper mail management, headaches and overhead. Our Mailroom Business Process Outsourcing Solution makes your life easier!

What is a Digital Mailroom?

Our SSAE-18 compliant production process, combined with our PACE system, means your incoming mail will proceed through our outsourced document scanning services safely, securely, quickly and accurately. Per your instructions, we can streamline which documents you actually want delivered versus mail that is just taking up space in your office. Once your records are digital, they will be placed onto one of our electronic content management systems and can even be routed automatically with our Workflow solution.

Off-Site Digital Mailroom Benefits Include:

  • Significantly lower operating costs & cost of a physical mailroom
  • Frees up your facility space
  • Increases visibility into your business processes
  • Improved workflow efficiency
  • Helps you stay compliant
  • Allows you to maintain complete control over all of your documents
  • Increases security & makes audit quick and easy
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Digital Mailroom Solutions May Include:

  • Accounts Payable, including travel and expense records
  • Explanation of Benefits (EOBs)
  • Insurance Claims
  • Membership Enrollments
  • Mortgage Applications
  • Financial Aid Applications
  • Admissions Paperwork

Our Digital Mailroom Process

We collect all of your incoming mail

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Mail is sorted & exceptions are handled

Documents are digitized & reviewed for accuracy

Documents are uploaded & routed automatically

Why Choose Recordsforce?

Performance

State of the art scanning technology & highly trained and experienced staff

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Accuracy

Strict quality control process ensuring the highest of accuracy

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Commitment

We operate within a secure SSAE-18 SOC II compliant facility

Experience

20+ years of document scanning & document management experience