Auto Dealership Records Management and Scanning Services

Why digitize your deal files and repair orders? 

  • Eliminate missing files
  • Are you prepared if an audit happens tomorrow?
  • Free up space within the office
  • What if that second floor had something other than boxes?
  • Ensure disaster recovery
  • Are your boxes safe from fire or flood?
  • No longer house customer’s personal information
  • Control and secure accessibility in the cloud

Skip the Sales Pitch

Recordsforce offers complete transparency with our one of a kind online quote generator.  Find out your budget instantly for scanning your dealership documentation.

                         

Solution for Deal Files

“Scan on Demand”

Secure box storage at Recordsforce facility

Delivery as needed through the cloud

Solution for Repair Orders

Backfile Scanning

Indexed and stored in the cloud

100% accessibility anytime, anywhere

Our Process for Scanning Dealership Records

Retrieve Your Dealership Documents

Prep The Documents For Scanning

High Speed Document Scanning 

Extract Key Data Elemenets Per Your Request

Quality Control On Every File We Touch 

Upload Into Your Dealer Mgmt Sotfware

Why Scan your Deal Files & Repair Orders with Recordsforce?

“Our process used to be entirely manual, we would collect deal files all year, pack into boxes, and store them in our basement.  Now we store our deal files with Recordsforce and leverage their scan on demand program.  As well, they helped us digitize all our old repair orders, and organize them within the cloud so anytime a manufacturer does a warranty audit, we are ready to go”

Anthony Capone

CFO, International Cars, LTD

Security – Recordsforce operates within a secure SSAE-18 SOC II compliant facility.  In summary, there is no safer place in the United States for your dealer documents to be.

Compliance – Recordsforce services and processes maintain HIPAA compliance 100% of the time.  In addition, everything is done within accordance of FDA CFR 21 Part 11 if any dealership document needs to be altered in order to digitize.  

Speed – Recordsforce operates state of the art scanning technology and employs highly trained staff who have experience scanning thousands of dealership documents previously. There is no faster way to get the job done right. 

Accuracy – Speed is worthless without accuracy.  Every dealership document Recordsforce scans runs through a strict quality control process.  Our goal is to ensure the highest quality product is delivered to our clients as quickly as possible.  

Transparency – Our PACE customer portal allows you to track your dealership documents from the PO Box and mailroom, check the real time status of your batches being processed and confirm delivery.  See the status of all of your work, any outstanding tickets, and request retrieval of documents all through the portal. The Recordsforce customer portal is like a “nanny cam” for your files.

Ready to streamline processes and have safe & secure access to your dealership documents? Contact us to start saving time and money while staying compliant!